Best Practices Guide for Landlords in Ohio
Being a landlord comes with various responsibilities and obligations. Whether you're new to renting out property or have years of experience, following best practices can help you maintain a positive landlord-tenant relationship, comply with Ohio's landlord-tenant laws, and protect your investment. Here's a comprehensive guide for landlords in Ohio:
Know and Follow Ohio Landlord-Tenant Laws
Familiarize yourself with Ohio's landlord-tenant laws, including the Ohio Landlord-Tenant Act (Ohio Revised Code Chapter 5321). Understand your legal obligations regarding lease agreements, security deposits, eviction procedures, and maintenance responsibilities
Screen Tenants Thoroughly:
Screen prospective tenants carefully by conducting background checks, credit checks, and references. Look for reliable tenants who have a history of timely rent payments and responsible behavior.
Use Written Lease Agreements:
Always use written lease agreements that clearly outline the terms and conditions of the rental arrangement. Include details such as rent amount, due date, lease duration, security deposit amount, and rules regarding maintenance and repairs.
Collect and Handle Security Deposits Properly:
Follow Ohio's laws regarding security deposits, including the maximum amount allowed and the timeframe for returning deposits after the lease ends. Document the condition of the rental unit before move-in and upon move-out to determine any deductions for damages. Many times you will need to keep the deposit in an interest bearing account.
Maintain the Rental Property:
Keep the rental property in a safe and habitable condition by promptly addressing maintenance and repair issues. Ensure that essential systems (e.g., plumbing, heating, electrical) are in good working order and comply with building codes.
Respect Tenant Privacy:
Respect your tenants' right to privacy by providing advance notice before entering the rental unit for non-emergency purposes, such as repairs or inspections. Ohio law typically requires landlords to provide at least 24 hours' notice, except in emergencies.
Handle Rent Payments Professionally:
Establish clear rent payment procedures and enforce them consistently. Provide tenants with multiple payment options (e.g., online payments, checks) and issue receipts for rent payments received.
Address Tenant Concerns Promptly:
Respond to tenant complaints, maintenance requests, and concerns promptly and professionally. Addressing issues in a timely manner helps maintain tenant satisfaction and prevents minor problems from escalating into major disputes.
Follow Legal Procedures for Evictions:
If eviction becomes necessary due to non-payment of rent or lease violations, follow Ohio's legal procedures for eviction carefully. Provide tenants with proper notice as required by law and file eviction proceedings through the appropriate court.
EACH COURT DOES THINGS DIFFERENTLY. Make sure you are not using a one-size-fits-all approach when conducting an eviction.
Keep Accurate Records:
Maintain detailed records of all rental transactions, communications with tenants, repairs and maintenance performed, and lease agreements. Good record-keeping can help protect you in case of disputes or legal proceedings.
Obtain Landlord Insurance:
Consider obtaining landlord insurance to protect your rental property and assets from potential risks, such as property damage, liability claims, or loss of rental income.
Stay Informed and Seek Professional Advice:
Stay updated on changes to landlord-tenant laws in Ohio and seek professional advice when needed. Consult with an attorney, real estate professional, or landlord association for guidance on complex legal matters or disputes.
By following these best practices, landlords in Ohio can create a positive rental experience for both themselves and their tenants while protecting their investment and complying with legal obligations.